Product Roles and Responsibilities

The Adaptive Planning Administrator is responsible for developing and maintaining planning and forecasting models. They support finance processes that aid in strategic initiatives and business-critical decisions.

Common business titles: FP&A Manager, FP&A Administrator, Financial Systems Manager.

The Adaptive Planning Systems Administrator is responsible for provisioning and integrating an organization's data systems, including databases and IT tools.

Common business titles: IT Analyst, Security Administrator, System Architect.

The Adaptive Planning Business User manages business decisions within an organization, relying on analysts and admins to inform and predict the financial impact of those decisions.

Common business titles: Manager, Director, Executive.

The Workforce Planning Administrator focuses on the people-side of planning, specifically modeling headcount growth, attrition, and hiring plans.

Common business titles: Strategic Workforce Analyst, Talent Planning Manager.

The Contract Administrator manages contract lifecycles, configures approval flows, and ensures timely renewals and compliance. Has full access to Evisort including Admin Console settings, folder permissions, and custom role creation and can use the AI tools.

• Common business titles: Legal Operations Specialist, Contract Admin

The Contract Lead uses full platform capabilities excluding Admin Console. Can upload, edit, and manage documents based on granted folder access; runs reports and applies dashboards for insights, and can apply all the AI tools.

• Common business titles: Legal Analyst, Procurement Specialist

The Finance System Administrator owns system setup, COA configuration, integrations, and business process configuration.

• Common business titles: Workday Financial Management Admin, Finance Systems Analyst

The Finance Analyst performs reporting, analysis, and assesses financial performance.

• Common business titles: Financial Analyst, Accounting Analyst

The Finance Operations Lead oversees financial operations including record to report, order to cash, procure to pay, treasury, and fixed asset management.

• Common business titles: Controller, Accounting Manager, Director of Procurement, Revenue Accounting Manager

The Finance Executive reviews strategic insights and dashboards, approves plans, and guides financial direction.

• Common business titles: CFO, VP of Finance

The Talent Intelligence Analyst uses AI-driven insights to optimize hiring decisions, increase efficiency, and reduce bias.

• Common business titles: People Analytics Analyst, Talent Data Specialist

The Talent Management Partner (HiredScore) guides recruiting teams in applying HiredScore, supports Onboarding and coaching, and monitors usage KPIs. Might also coordinate with HiredScore implementation teams.

• Common business titles: TA Manager, Recruiting Lead

The HR Executive oversees all HR functions, applies insights and dashboards for strategic workforce decisions.

• Common business titles: CHRO, Head of HR

The HR System Administrator owns system configuration, organizational structure setup, and user roles.

• Common business titles: HRIS Analyst, Workday System Admin

The HR Operations specialist manages employee lifecycle transactions, compliance, and operational support.

• Common business titles: HR Operations Specialist, HR Generalist

The HR Business Partner uses Workday Insights to drive strategic workforce planning and HR decisions.

• Common business titles: HRBP, People Partner

The HR Skills Administrator Owns Skills system configuration and job architecture, and uses strategies to boost engagement and retention.

• Common business titles: HR Admin/HRIS Admin, Talent Admin, Comp Admin (Job Architecture)

Drive Skills strategy and guides teams toward maximizing Skills investment.

• Common business titles: Talent Executive, HR Executive

The Compensation Administrator configures pay ranges, merit cycles, and bonus plans.

• Common business titles: Compensation Analyst, HR Compensation Admin

The Compensation Partner supports compensation planning and reviews employee data.

• Common business titles: Compensation Specialist, Compensation Manager

The Benefits Administrator manages benefit plan setup, configuration, eligibility rules, and open enrollment processes.

• Common business titles: Benefits/HRIS Administrator, Benefit Configuration Analyst

The Benefits Partner supports employees on benefits-related inquiries, manages escalations, and partners with internal teams to resolve complex benefits issues.

• Common business titles: Benefits Analyst, Benefits Manager, Benefits Specialist, Benefits Coordinator

The Workforce Management Administrator provides configuration oversight and governance for Workforce Management within Workday across Time Tracking and Absence Management. They coordinate approvals, calendars, compliance alignment, and Payroll integrations.

Common business titles: Workforce Management Administrator, HRIS Analyst, Workforce Systems Manager.

The Workforce Management Partner supports day-to-day operations across time and absence. They act as a primary point of contact for managers and employees, partner with Payroll and HR Systems, and ensure smooth execution of workforce time and attendance processes.

Common business titles: HR Operations Partner, Workforce Operations Specialist.

The Time Tracking Administrator configures time entry codes, work schedules, calculation rules, overtime policies, and approval workflows. They ensure compliance with labor policies and support integrations with Payroll for accurate time processing.

Common business titles: Time and Attendance Administrator, Workforce Systems Analyst.

The Time Tracking Partner supports managers and employees with time entry, approval issues, exception handling, and validation of time data. They ensure accuracy of worked time to support payroll processing and reporting.

Common business titles: HR Partner, Operations Coordinator, Time Tracking Specialist.

The Absence Administrator configures absence plans, accrual rules, eligibility criteria, and carryover policies. They ensure accurate leave tracking and compliance with organizational and regulatory requirements.

Common business titles: Leave Administrator, Absence Analyst.

The Absence Partner assists employees and managers with time-off and leaves processes, supports eligibility reviews, and ensures accurate tracking and resolution of absence-related issues.

Common business titles: HR Partner, Absence Coordinator.

The Scheduling Administrator configures and governs scheduling capabilities, including shift templates, labor standards, and compliance constraints. They own schedule generation logic, demand inputs, and optimization rules to ensure that schedules align with labor laws and productivity goals.

Common business titles: Scheduling Administrator, Workforce Scheduling Analyst, Workforce Systems Manager.

The Scheduling Partner creates and maintains employee schedules, manages shift assignments, and resolves coverage gaps. They use scheduling insights and labor metrics to balance operational coverage with employee availability and labor costs.

Common business titles: Workforce Scheduler, Operations Manager, Scheduling Coordinator, Frontline Manager.

The Paradox Administrator owns the Paradox platform configuration and administration. They manage:

Conversational workflows, integrations with Workday Recruiting, AI Assistant behaviors, job, and campaign setup. Also, user access, reporting, compliance, and ongoing optimization of the candidate, recruiter, and hiring team experience.

• Common business titles: TA Systems Administrator, Recruiting Operations Manager, HRIS Analyst.

The Paradox Recruiting Partner uses Paradox to engage candidates, automate screening and interview scheduling, respond to candidate inquiries, and manage recruiting workflows. They partner with hiring teams to deliver a fast, consistent, and engaging recruiting experience.

• Common business titles: Recruiter, Talent Acquisition Partner, Recruiting Coordinator, Recruiting Operations Specialist.

The Paradox Hiring Manager uses Paradox during the hiring process to review candidates, complete hiring workflow steps, respond to hiring-related actions, and support a timely and consistent candidate experience. They use Paradox as part of hiring activities but don't own platform configuration or complete recruiting operations.

• Common business titles: Hiring Manager, People Manager, Store Manager, Department Manager, Business Leader involved in hiring.

The Paradox Executive Sponsor oversees Paradox adoption and strategic usage. They use insights to assess recruiting efficiency, candidate experience, hiring outcomes, sponsor automation initiatives aligned to talent acquisition, and workforce strategy.

• Common business titles: Head of Talent Acquisition, VP of Talent, CHRO.

The Peakon Administrator oversees configuration, management, and governance of the platform. They're responsible for designing surveys, managing distribution, monitoring response rates, and performing high-level data analysis.

Common business titles: HRIS Administrator, Engagement Lead, People Analytics Admin.

The Peakon Manager includes people leaders and senior leaders who use survey insights to enhance team engagement. They address employee concerns and create actionable plans to foster a highly engaged workplace.

Common business titles: People Leader, Department Head, Frontline Manager.

The Peakon HR Business Partner uses Peakon insights with Workday HCM to drive strategic workforce planning and organizational HR decisions.

Common business titles: HRBP, People Partner.

The Sourcing Administrator manages supplier events, configures templates, evaluates bids, and tracks savings.

• Common business titles: Strategic Sourcing Manager, Sourcing Analyst

The Sourcing Partner collaborates with stakeholders, initiates purchase requests, and reviews supplier bids to drive value.

• Common business titles: Procurement Specialist, Buyer

The Procurement Lead builds sourcing strategies, streamlines procurement processes, ensures compliance, and oversees procurement transformation programs. Uses data and tools to drive cost savings, mitigate risk, and align procurement with business strategy.

• Common business titles: Director of Procurement Operations, Head of Procurement, Sourcing Director

The Procurement Administrator supports procurement system configurations, vendor tracking, and implementation of procurement tools. Ensures tool adoption and policy adherence.

• Common business titles: Procurement Operations Analyst, Procurement Systems Admin

The Procurement Partner engages with internal stakeholders to align procurement goals with operational needs. Ensures supplier performance and manages the vendor lifecycle.

• Common business titles: Procurement Manager, Purchasing Partner

The Student Systems Administrator owns Workday Student configuration, integrations, security roles, and governance. They manage academic structures, calendars, and system settings that support the student lifecycle while ensuring system stability and data integrity.

• Common business titles: SIS Administrator, Workday Student Admin, Student Systems Manager.

The Admissions Administrator configures admissions cycles, application workflows, evaluation rules, and decision processes. They ensure that the admissions teams can efficiently manage application pipelines and applicant review processes.

• Common business titles: Admissions Systems Administrator, Admissions Operations Manager, Enrollment Systems Analyst, Admissions CRM Manager.

The Student Records Administrator configures and governs academic records, including grading schemas, transcripts, academic standing rules, and completion tracking. They ensure student academic records are accurate and compliant with institutional and regulatory requirements.

• Common business titles: Registrar Systems Administrator, Student Records Manager.

The Student Financials Administrator configures tuition structures, billing rules, payment processing, and student financial accounts. They ensure accurate billing, payments, and financial transactions across the student lifecycle.

• Common business titles: Bursar Systems Analyst, Student Financials Administrator.

The Student Life Administrator oversees:

Campus living arrangements, housing assignments, student conduct proceedings, student organization memberships, athletic participation, emergency contact records to support student safety, and campus engagement.

• Common business titles: Director of Residence Life, Student Conduct Officer, Student Life Systems Manager.

The Enrollment Management Administrator supports institutional growth strategies and student retention initiatives. They analyze enrollment trends, manage student population cohorts, and coordinate cross-departmental efforts to improve persistence and graduation rates.

• Common business titles: VP of Enrollment, Retention Manager, Data Analyst.

The Faculty Member leads classroom instruction and manages course-level activities. They're responsible for syllabus delivery, grade submission, classroom academic integrity, and mentoring students within their field of study.

• Common business titles: Professor, Instructor, Department Chair.

The Academic Advisor guides students through degree requirements, course selection, and long-term academic planning. They support graduation audits, interpret academic policies, and connect students with campus resources to improve persistence and retention.

• Common business titles: Academic Advisor, Success Coach, Program Counselor.

The Talent Management Administrator configures and maintains talent tools including performance reviews, goals, development plans, and calibration settings. Supports data integrity, role provisioning, and system workflows.

• Common business titles: Talent Systems Manager, Talent Operations Admin

The Talent Management Partner collaborates with business leaders to deliver feedback processes, development programs, and performance enablement. Uses Workday to guide talent decisions and coach managers.

• Common business titles: HRBP, Talent Business Partner

The Recruiting Administrator configures job requisitions, interview flows, and candidate stages.

• Common business titles: Recruiting Operations Specialist, Workday Recruiting Admin

The Recruiting Partner manages the full recruitment lifecycle and extends offers.

• Common business titles: Recruiter, Talent Acquisition Partner

The Learning and Development Partner delivers learning content, tracks completions, assigns training.

• Common business titles: Learning Specialist, L&D Coordinator

The Training Content Creator or Curator is responsible for creating, curating, and /or acquiring training content to meet the needs of the business.

• Common business titles: Instructional Designer, Training Curator

The Vendor Management Administrator owns the VNDLY platform configuration, manages external worker lifecycle, contract tracking, user provisioning, onboarding workflows, reporting, and compliance.

• Common business titles: Contingent Workforce Manager, Vendor Program Admin, Program Manager

The Hiring and Resource Manager identifies needs for contingent workers, raises job requisitions, reviews vendor submissions, approves time, expenses, and tracks assignment progress.

• Common business titles: Manager, People Leader

The Procurement Partner (VNDLY) manages supplier engagement, contract negotiation, and vendor lifecycle within VNDLY. Uses data for cost analysis and vendor performance.

• Common business titles: Procurement Specialist, Sourcing Analyst

The Finance Analyst (VNDLY) handles invoicing, spend tracking, payment approvals, and budget reconciliation in VNDLY. Focused on financial controls and reporting.

• Common business titles: AP Analyst, Financial Ops Analyst

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